Adler Planetarium, Chicago, IL

Plan an Event

Event Guidelines

Thank you for your interest in the Adler Planetarium & Astronomy Museum. The museum setting, with its spectacular views of the Chicago skyline, offers an exciting departure from other city alternatives and we look forward to making your event a success.

The Adler's mission as a cultural and educational institution guides its operating procedures. Any event held at the Adler Planetarium & Astronomy Museum must adhere to the following guidelines:

Any client seeking to use the Adler Planetarium for a private event will assume full responsibility for the conduct of all persons attending the event. The client will be responsible for any damage done to the premises by the client's guests, agents, employees or independent contractors.

Events cannot create any hazard or undue hardship to the Adler and its collections, exhibits, facilities, staff or visitors.

Events must be in conformance with established Adler regulations (as stated in the contract agreement form) for use of the facilities. Such use must not be in conflict with or interfere with any existing Adler functions.

All costs associated with an event will be the responsibility of the sponsoring organization.

The Adler facilities are not available for the following: religious meetings or events which involve gambling or related activities. The Museum is closed to Private Events Thanksgiving, Christmas, and New Years Day.

Events cannot be alcoholic beverages only - all catered events must include a combination of food and beverage.

The Adler is a smoke-free environment.

Reservations and Deposits

You may place a tentative hold on a date without paying a deposit. Tentative holds will be honored for ten (10) working days. If a confirmation of the date is not received, the date will be automatically released.

Confirmations will be followed by a private event contract. A signed contract must be received by the Private Event Department within three weeks from date of execution and must accompanied by a $1,000 non-refundable deposit. The balance of the fee will be due sixty (60) days prior to the date of the event.

Planning and Set-Up

The Adler Planetarium & Astronomy Museum and Food For Thought Catering invites you and other key members of your group to visit the Adler in advance of your event to view our facilities and coordinate your menu. Arrangements can be made for your full rental needs, such as tables, chairs and the purchase of floral centerpieces through Food For Thought caterers as well.

Decorations may be as creative as you like but must be freestanding. Helium-filled balloons may not be used. Signs may be placed on easels or tables but not affixed to exhibits or walls unless approved five (5) business days prior to the event by the Adler's Private Events Department. The Adler prohibits the use of fog machines, lasers, confetti and glitter, sparklers and fireworks.

Clients may employ their own vendors for equipment and services. Names and telephone numbers of all vendors employed directly by the client must be submitted to the Special Events department thirty (30) days in advance of the event. The Adler is not responsible for the set-up, removal or storage of props, decorations and signage, or for any equipment rented from an outside vendor.

Parking

Limited metered parking is available along Solidarity Drive. When additional parking is required, the parking lot south of the Adler is available for a fee. The parking lot on the east side of the Field Museum, the south parking lot adjacent to Soldier Field and the Chicago Park District offices lots are also available for rental.

Rental of parking lots may be arranged through:

Soldier Field - Auto Parking Department
425 East McFetridge Drive, Gate 0
Chicago, IL 60605
Attn: Joanne Kelleher
312-235-7202

Valet parking is permitted but must be arranged by the client along with the rental of a parking lot from Soldier Field Auto Parking Department.

Contact Information

To reserve a date for your private event or for more information, please phone the Adler's Department of Private Events:

Karen Van Lente
E: kvanlente@adlerplanetarium.org
P: 312-542-2428
F: 312-322-9117

Jeff Kulzer
E: jkulzer@adlerplanetarium.org
P: 312-322-0328
F: 312-322-9117


		Plan an Event Event Guidelines Back to the Plan an Event main page Catering Additional Services Photo Album Thank you for your interest in the Adler Planetarium & Astronomy Museum. The museum setting, with its spectacular views of the Chicago skyline, offers an exciting departure from other city alternatives and we look forward to making your event a success. The Adler's mission as a cultural and educational institution guides its operating procedures. Any event held at the Adler Planetarium & Astronomy Museum must adhere to the following guidelines: Any client seeking to use the Adler Planetarium for a private event will assume full responsibility for the conduct of all persons attending the event. The client will be responsible for any damage done to the premises by the client's guests, agents, employees or independent contractors. Events cannot create any hazard or undue hardship to the Adler and its collections, exhibits, facilities, staff or visitors. Events must be in conformance with established Adler regulations (as stated in the contract agreement form) for use of the facilities. Such use must not be in conflict with or interfere with any existing Adler functions. All costs associated with an event will be the responsibility of the sponsoring organization. The Adler facilities are not available for the following: religious meetings or events which involve gambling or related activities. The Museum is closed to Private Events Thanksgiving, Christmas, and New Years Day. Events cannot be alcoholic beverages only - all catered events must include a combination of food and beverage. The Adler is a smoke-free environment. Reservations and Deposits You may place a tentative hold on a date without paying a deposit. Tentative holds will be honored for ten (10) working days. If a confirmation of the date is not received, the date will be automatically released. Confirmations will be followed by a private event contract. A signed contract must be received by the Private Event Department within three weeks from date of execution and must accompanied by a $1,000 non-refundable deposit. The balance of the fee will be due sixty (60) days prior to the date of the event. Planning and Set-Up The Adler Planetarium & Astronomy Museum and Food For Thought Catering invites you and other key members of your group to visit the Adler in advance of your event to view our facilities and coordinate your menu. Arrangements can be made for your full rental needs, such as tables, chairs and the purchase of floral centerpieces through Food For Thought caterers as well. Decorations may be as creative as you like but must be freestanding. Helium-filled balloons may not be used. Signs may be placed on easels or tables but not affixed to exhibits or walls unless approved five (5) business days prior to the event by the Adler's Private Events Department. The Adler prohibits the use of fog machines, lasers, confetti and glitter, sparklers and fireworks. Clients may employ their own vendors for equipment and services. Names and telephone numbers of all vendors employed directly by the client must be submitted to the Special Events department thirty (30) days in advance of the event. The Adler is not responsible for the set-up, removal or storage of props, decorations and signage, or for any equipment rented from an outside vendor. Parking Limited metered parking is available along Solidarity Drive. When additional parking is required, the parking lot south of the Adler is available for a fee. The parking lot on the east side of the Field Museum, the south parking lot adjacent to Soldier Field and the Chicago Park District offices lots are also available for rental. Rental of parking lots may be arranged through: Soldier Field - Auto Parking Department 425 East McFetridge Drive, Gate 0 Chicago, IL 60605 Attn: Joanne Kelleher 312-235-7202 Valet parking is permitted but must be arranged by the client along with the rental of a parking lot from Soldier Field Auto Parking Department. Contact Information To reserve a date for your private event or for more information, please phone the Adler's Department of Private Events: Karen Van Lente E: kvanlente@adlerplanetarium.org P: 312-542-2428 F: 312-322-9117 Jeff Kulzer E: jkulzer@adlerplanetarium.org P: 312-322-0328 F: 312-322-9117